🎯 Coaching Tools
Client Capacity Calculator
Find your maximum coaching client load based on hours per client and admin overhead.
Capacity inputs
Fill in the details and click calculate.
Frequently Asked Questions
How many 1:1 coaching clients can I handle?
Sustainable full-time load is typically 15–25 weekly-touch clients once you count prep, notes, and between-session messages. Beyond that, quality and your own energy degrade.
How much non-session time does each client consume?
Plan 30–60 minutes weekly per client beyond the session: prep, follow-up notes, messaging, and resources. Ignoring it is why "20 session-hours" feels like a 40-hour week.
What do I do when my capacity fills?
Raise prices for new clients, open a group tier, start a waitlist, or narrow to higher-value clients. A full calendar is the signal to change the model, not just work more.
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