🎉 Event Planning Tools
Event Budget Calculator
Build a complete event budget estimate in seconds. Great for client proposals and initial planning conversations.
Event details
Enter event type and guest count to build a complete budget estimate.
Frequently Asked Questions
How do I build an event budget?
Allocate by category: venue 25–35%, catering 30–40%, entertainment/AV 10–15%, decor 8–12%, plus a 10–15% contingency line. Guest count drives most variable categories — lock it early.
What is the most commonly blown event budget line?
Catering, through guest-count creep and bar consumption. Confirm final headcount deadlines with vendors and choose consumption vs flat-rate bar pricing deliberately.
How much contingency should an event budget hold?
10–15% for standard events, 20% for outdoor or first-time events. Weather plans, overtime, and last-minute AV needs are when the contingency earns its place.
More Free Tools for Event Planners
Event Pricing Calculator
Price event planning packages profitably
Venue Capacity Calculator
Guest capacity planning by venue size
Per Head Calculator
Cost per guest calculator
Profit Margin Calculator
Event profit margin after all costs
Catering Cost Calculator
Catering cost estimator by guest count
Staff Cost Calculator
Event staffing costs