🎉 Event Planning Tools
Per-Head Cost Calculator
Break down your total event cost per guest across food, drinks, decor, and staff.
Event costs
Fill in the details and click calculate.
Frequently Asked Questions
What does an event cost per guest?
Corporate events commonly run $75–200 per head all-in; weddings $150–400+ depending on market and formality. Per-head math makes guest-list decisions concrete: 20 fewer guests at $180 frees $3,600.
Which costs scale per guest and which are fixed?
Catering, bar, rentals, and favors scale per head. Venue, entertainment, AV, and planning fees are largely fixed — so per-head cost drops as guest count rises toward venue capacity.
How do I cut per-head cost without guests noticing?
Trim the bar (beer/wine + signature cocktail vs full open bar saves $10–25/head), choose stations or family style over plated, and spend on the moments guests remember: arrival, food, music.
More Free Tools for Event Planners
Event Budget Calculator
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Event Pricing Calculator
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Venue Capacity Calculator
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Profit Margin Calculator
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Catering Cost Calculator
Catering cost estimator by guest count
Staff Cost Calculator
Event staffing costs