🎉 Event Planning Tools
Event Staff Cost Calculator
Calculate total event staffing costs including regular and overtime hours.
Staffing details
Fill in the details and click calculate.
Frequently Asked Questions
How many staff does an event need?
Rules of thumb: 1 server per 20–25 guests seated (1 per 30–40 for buffet), 1 bartender per 50–75 guests, plus a captain per 100. Understaffing shows up in reviews; overstaffing in your margin.
What do event staff cost per hour?
Servers $18–30/hour, bartenders $25–45, captains/leads $30–50 through staffing agencies. Direct hires cost less hourly but add payroll burden and no-show risk you must manage.
How should staff overtime be handled in quotes?
Quote a defined window (e.g., 8 hours including setup/strike) with a stated per-hour overtime rate. Events run long — the contract should decide who pays for that in advance.
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